Translation, certification or original: know the difference

A translation explains language. Certification concerns the authenticity of a copy or signature. An original is the document issued by its source. They solve different problems, and one does not automatically replace another.

What a sworn translation does

German authorities may require a translation by a translator authorised for the relevant language and jurisdiction. Requirements can depend on document type and authority. Ask whether the translator’s status is accepted, whether stamps and annotations will be translated, and how the translation is attached to the source document.

What a certified copy does

A certified copy confirms that a copy corresponds to the document presented to the certifying person or office. It does not confirm that every statement in the underlying document is true, and it does not translate its content.

When an original may still matter

An online upload may be followed by a request to show originals at an appointment. Civil-status records can also have rules concerning issue date, apostille or legalisation. Avoid mailing an irreplaceable original unless the competent authority explicitly instructs you and you understand the process.

Questions to answer before ordering

Identify the receiving authority, exact document, issuing country, language and submission method. Then use the authority’s current instructions or ask directly. Ordering every possible stamp is expensive and can still miss the one form actually required.

Keep a scan of the complete document before sending it to any provider, including reverse pages, seals and attachments. Record who holds the original and expected return date.